11, December 2020

ESA Open Invitation to Tender AO10567
Open Date: 07/12/2020
Closing Date: 18/01/2021 13:00:00

Status: ISSUED
Reference Nr.: 20.174.01
Prog. Ref.: Digitisation;Common IT Invest
Budget Ref.: E/0646-01 – Digitisation;E/0700-01 – Common IT Invest
Tender Type: C
Price Range: > 500 KEURO
Products: Non Space Procurement/Services
Technology Domains: Others
Establishment: ESAHQ
Directorate: Director General’s Services
Department: Coordination Office / Cabinet
Contract Officer: Pages, Christian
Industrial Policy Measure: N/A – Not apply
Last Update Date: 07/12/2020
Update Reason: Tender issue

This activity aims at digitising the ESA Archives located in ESRIN and referred as ECSR (European Centre for Space Records). The benefit of this activity is to offer to the Agency a secure preservation and easy access to the Agency non-current records. The activity will cover four main areas, with the first two as main priority: Management and operations of ESA/ECSR Archives. This includes services covering the full spectrum of activity from the acquisition, appraisal, preservation, to dissemination and support to searches and consultation. Digitisation. This includes providing support to ESA in defining which material should be digitised; converting selected analogue and paper records of the ECSR into digital files in accordance with international archiving norms and ESA standards as applicable; support manual and automatic capturing of metadata, ingesting the existing digitised material in the archival system; providing supported digital curation.Records management. This includes the basis to establish a regular acquisition of records into the Archives, as well as support to Directorates for the implementation of the ESA Records management and Archives policy.Communication, Valorisation, awareness and promotion of ECSR. This includes communication and promotion activities to make attractive the ECSR content. While the focus of this procurement is to provide services to the ESA Archives (ECSR in ESRIN), this activity will be the base to create a portfolio of information management services that can be offered across the whole organisation. The software service to support the operations of the ESA Archives currently runs on ESA corporate IT infrastructure and will be provided as Customer Furnished Item.

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